Executive Secretary

We want a competent Executive Secretary to support high-ranking officials in this company. You may be the that you organize and maintain the executive’s schedule and assist them by performing several different administrative tasks.

Executive secretaries must stop dawdling professionals with great time-management and multitasking abilities. It’s using their diligence and competence into their work that executives can concentrate on their managerial responsibilities without worrying for other tasks.

The goal will be to contribute to the efficiency of the entire business by ensuring all assigned administrative duties are carried on timely and efficiently.

Job Responsibilities:

  • Maintain executive’s agenda and aid in planning appointments, board meetings, conferences etc.
  • Attend meetings and minutes
  • Receive and screen cell phone calls and redirect them when appropriate
  • Handle and prioritize all outgoing or incoming correspondence (e-mail, letters, packages etc.)
  • Make routes for executives
  • Handle confidential documents ensuring they remain secure
  • Prepare invoices or financial statements and supply assistance in bookkeeping
  • Monitor office supplies and negotiate terms with suppliers to guarantee the most cost-effective orders
  • Maintain electronic and paper records ensuring facts are organized and readily accessible
  • Conduct research and prepare presentations or reports as assigned

Candidate Requirements:

  • Proven experience as executive secretary or similar administrative role
  • Proficient in MS Office and back-office & software (e.g. ERP)
  • Detailed understanding of office management and basic accounting procedures and technical vocabulary of relevant industry
  • Expertise in basic research methods and reporting techniques
  • Excellent organizational and time-management skills
  • Outstanding communication and negotiation abilities
  • Integrity and confidentiality
  • Degree in business administration or relative field

Work Trial:

Mode: ( Video / Voice / In-Person)
Work trial period varies based on individual applications.
Further information will be provided once your application is assessed.


Company Details

RGC Global

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New York
Other Industry
1000+ Employees
Business Formal
Chinese, Dutch, Spanish; Castilian